Reports · 8 min read · Updated: 2026-10-12

Sales and collections report: what did you sell, and how much reached the bank?

Making sales is only half the job. The Sales report shows, period by period, how much of your invoiced amount has turned into cash and how much is still in your customers' pockets.

In short

• The Sales report shows the total of invoices issued in the selected period, the collected portion, open receivables and output VAT.
• The period filters invoices by their document issue date, not by collection date.
• The collected amount is the portion of the invoices issued in that period that has been collected to date.
• The number of overdue invoices is calculated as of the selected end date.
• The Download CSV button exports the period summary and a monthly sales, collections and expenses breakdown to a file that opens in Excel.

Atlas Kahve closed September with record sales: 312.000 TL invoiced. In mid-October, the founder looked at the cash position and asked the obvious question: "How much of this money has actually come in?"

The Sales report answers exactly this question. In this guide you'll get to know the screen, choose the right period and learn the two rules you need to know so you don't misread the figures.

Part 1 · Tour What's on this screen?

The Sales report is the screen that shows the sales, collections, open receivables and VAT totals of invoices issued in the selected period. You open it with the Sales and collections link under Insights in the side menu; the screen heading reads "Sales report".

The Monthly sales performance chart below the indicators draws two bars for each month: invoiced sales and the collected amount. Months are sorted from newest to oldest; the figure on the right shows total sales, and the small line below shows that month's collections.

The /reports address without parameters opens the overview titled "Reports": Total sales, Expenses, Net movement and Open receivables on a single screen. You can start there for a quick overview and switch to this report when you want to focus on sales.

Part 2 · Steps How do you choose the report period?

The report period is the start and end dates that determine which invoices are counted. When the screen first opens, it shows the period from the first of the month to today.

Step by step: the sales report

1. Open the report

   Expand the Insights group in the side menu and click the Sales and collections link. On your phone, you reach the same group through Menu.

   

2. Choose a preset range

   Click one of the This month, Last 3 months, This year or All time buttons in the Report period panel. Last 3 months covers the period from the first day of the month two months ago to today.

3. Enter dates manually if needed

   For a specific period, enter dates in the Start and End fields. For example, for the September report, 01.09.2026 and 30.09.2026. The start date can't be after the end date.

4. Check the overdue date

   Next to the date fields, a note appears saying "Overdue receivables are shown as of ...". If you entered an end date, overdue items are counted as of that day; if not, as of today.

5. Read the indicators

   The difference between Total sales and Collected appears on the Open receivables card. If the overdue count on the Open receivables card isn't zero, go to the Collections screen.

   

6. Download the report

   Click the Download CSV button at the top right. The file contains the period details, the main indicators and a monthly Sales, Collections and Expenses breakdown; it opens in Excel with Turkish characters intact.

Part 3 · Watch out Two rules so you don't misread the figures

Rule one: the period is selected by the invoice's issue date. As stated at the top of the report, sales and expenses are calculated by document issue date.

Rule two: Collected is the payments made to date against invoices issued in the period you chose. A bank transfer you received in October for an August invoice appears in the August report, not the October one.

The collection rate isn't shown as a separate card in the report; you calculate it by dividing Collected by Total sales. The Collection health panel on the Home page shows the same rate for the current month only.

Part 4 · Why The reasoning: sales or collections?

The sales report measures not profitability but commercial volume and collection discipline. In a business that sells on credit, cash can shrink while sales grow, because growing sales mean growing receivables.

That's why you should watch the Total sales and Collected bars together. If the gap between the two bars widens month after month, the problem isn't sales but payment terms or collection follow-up. We explained in detail which report answers which question in our reading financial reports article.

Total sales is the amount including VAT; the Output VAT card separately shows the part of this amount that belongs to the state. If you track your revenue targets excluding VAT, simply subtract Output VAT from Total sales. For VAT details, see the VAT report guide.

Open the Sales report Choose last month and check the difference between Total sales and Collected. Open report

Author: Heyşirket Editorial Team